Project Coordinator

Experience Solutions · Seattle, Washington
Department Experience Solutions
Employment Type Full-Time
Minimum Experience Mid-level
Compensation $45,000-$80,000

Project Coordinator

WHO WE ARE:
We are Oxygen. A modern, agile, people-focused consultancy, delivering highly creative learning experiences, organizational strategies, and human-centric communications businesses and employees require to survive and thrive. Our work is an extension of our values, creativity, inclusion, and compassion, which are deeply engrained in our culture. We are home to an ever-expanding team of experienced strategic advisors, change agents, organizational architects, learning experts, enablement specialists, creative directors, filmmakers, experience designers, copywriters, authors, and producers. Together, we provide relevant, interdisciplinary expertise to help business leaders look beyond the status quo and turn obstacles into opportunities by empowering their people to achieve radical outcomes.


WHAT YOU’LL BE DOING:
Support the design and development of various learning, enablement, and marketing assets.

As a Project Coordinator, managing content/marketing development and production, you will create team environments for our consultants and designers to do their best work. You will be directive, efficient, and clear in your communications. Your proactive mindset means you will constantly ask questions to seek clarity and confirmation, and you will be confident in escalating with discretion.

Your day-to-day looks like:

  • Assist with event logistics including but not limited to recruiting, registration, speaker briefings, scheduling, event logistics etc.… in a global environment
  • Assist with communications and change management streams to align with the stakeholder’s program goal
  • Manage a content team to update and redesign current content
  • Maintain and manage project budget (forecast and actuals), project status reports, Workback Schedule (WBS), and time tracking
  • Organize and facilitate internal and external meetings to set expectations with team and client, and continually report on progress and next steps
  • Be proactive and ensure a constant flow of information for the internal team and external audiences, slack, TEAMS, email, Basecamp, etc.
  • Lead with a solution-oriented mindset around how to reallocate team members based on workload balance
  • Synthesize inputs from various team members and provides direction/orchestration to various creative teams (Videographer, Animator, Graphic Designer, ID, Marketing team etc.)
  • Perceive potential issues and problem-solve, redirect, or refocus when needed
  • Respond to client and/or project turbulence with humor, agility, and improvisation


YOU’LL LOVE WORKING WITH US IF YOU HAVE: 

  • 4-year degree or equivalent work experience; strongly interested and desire to become PMP certified
  • 3+ years’ experience in project management or event management
  • Wants to learn a creative development/production process
  • Ability to manage a high volume of content assets of various types in different stages of production
  • An agile (not waterfall) mindset and comfort working in a technology-savvy environment
  • Impeccable organizational skills and juggling
  • Conflict resolutions skills and confidence to have difficult conversations respectfully, and constructively
  • Relentless discipline to complete projects on client timelines and within scope, keeping impact to both the audience and the business in mind


DETAILS:

Full-time. Ability to work with clients in various Global time zones. Possible travel to Seattle corporate HQ for meetings. Preferred locations: Washington, Virginia, Massachusetts, Illinois, California, Colorado, Florida, Texas, Maryland

Oxygen Experience will offer the successful candidate a competitive base compensation and benefits package. The targeted range for this role is $45,000 to $80,000 annual equivalent. Benefits offerings include 100% paid for medical, dental and vision coverage and generous coverage for dependents. Oxygen Experience also offers a 401(k)-retirement savings plan, Flexible Spending Account, and a generous paid time-off (vacation, sick, holidays) program.

Oxygen is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation

Thank You

Your application was submitted successfully.

  • Location
    Seattle, Washington
  • Department
    Experience Solutions
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level
  • Compensation
    $45,000-$80,000